List of Records to be maintained in Occupational Health, Safety & Environment

What records am I supposed to maintain as an OHSE or Safety Manager professional in an organization?

NORMAL RECORD OF GOOD PRACTICES RELATED TO OHSE

The list of records may vary from organization to organization or processing facilities, but generally the following documents/records should be available at site. Records under the good practices for compliance with the legal requirements related to the environment, occupational health and safety can include, among others:

 

OHSE Documentation list – NORMAL RECORD GOOD PRACTICES RELATED OHSE
OHSE Document list
  1. OHSE organization chart
  2. Training & Orientation records
  3. Record of factory/ site safety inspections
  4. Accident investigation reports with CAPA
  5. Accidents and dangerous occurrences analysis
  6. Record of tests and examinations of equipment and structures
  7. SOP for various operations
  8. Record of permit to work
  9. Record of monitoring of flammable explosives substances at the workplace
  10. Maintenance and testing records of fire detection, alarm and fire-fighting equipment
  11. Medical checkup records of employees
  12. Material safety data sheets
  13. On-site emergency plans and record of mock drills
  14. Records of waste disposal
  15. Housekeeping records
  16. Safety committee meeting records
  17. Records of modifications carried out in plant or process
  18. Calibration and testing records of instruments
  19. Inspection books and statutory records
  20. Records of previous audits with CAPA
  21. Complaint records with legal status
  22. Process safety monitoring records
  23. Contractor and supplier records
  24. Management review outcome records
  25. External communications
  26. Records legal requirements
  27. Statutory licenses, consents and approvals
  28. Legal compliance records
  29. Communications with interested parties
  30. Water usage record
  31. Tree plantation or greenfield record
  32. Environment statement
  33. Workplace environment records, air quality, etc.
  34. Environment management plan

This list is prepared as per IS-15793-2007. Feel free to comment below to add any other important record that we missed.