Gujarat Occupational Safety, Health and Working Conditions Rules, 2025

🚨 What’s New in OSH Code 2025?

The Government of Gujarat officially notified the Gujarat Occupational Safety, Health and Working Conditions Rules, 2025 on 6th June 2025 under the Occupational Safety, Health and Working Conditions Code, 2020 passed by the Parliament of India. These rules aim to consolidate and simplify multiple labour laws into a single, comprehensive regulatory framework to ensure safe, secure, and humane working conditions across industrial sectors.

📜 Key Highlights

  • Supersedes legacy state rules: Gujarat Factories Rules, 1963; BOCW Rules, 2003; and others.
  • Applies to all factories, industrial establishments, and construction projects governed by the Gujarat State Government.
  • The new rules streamline registration, compliance, health surveillance, and accident reporting.
  • Comes into force only after the Central OSH Code, 2020 is officially notified by the Government of India.

⚙️ Objectives of the New OSHWC Rules

These rules are designed to:

  • Promote uniform standards of occupational safety and health across sectors
  • Protect the rights of workers by formalizing health check-ups, safety training, and appointment letters
  • Introduce digital registration, licensing, and compliance portals for transparency and accountability
  • Ensure greater enforcement through designated Inspector-cum-Facilitators

🏢 How Himaya Prevention Can Help

Himaya Prevention Private Limited offers end-to-end compliance support under Gujarat OSHWC Rules, 2025:

  • Digital Registration Support: Assistance with preparing and uploading Form 1 on Gujarat Labour Portal
  • Safety Officer Placement: Deployment of qualified safety officers for factories, construction sites, and hazardous process areas
  • Medical Check-up Planning: Organising tie-ups with empanelled doctors to conduct Form 5 health checks for 45+ employees
  • Safety Committee Formation: Facilitation and documentation of safety committee meetings, as per the rule requirements
  • Accident & Incident Reporting: SOP development and training to report in Form 6/7 within legal timelines
  • Awareness Training: Delivering customised OSH training aligned with job roles and industry
  • Documentation & Audits: Preparation of inspection-ready registers, records, and self-assessment templates

🧾 Registration Fees

Employers must pay fees electronically while registering their establishments. The applicable fee structure is:

No. of WorkersFees (INR)
Up to 49₹500
50 to 99₹1000
100 to 299₹5000
300 and above₹10,000

Late submission of registration will attract additional penalties ranging from 5% to 1% per day beyond 90 days of delay.

📌 Frequently Asked Questions (FAQs)

Is the OSH Code 2020 applicable in Gujarat now?

No, not yet. The Gujarat OSHWC Rules, 2025 have been notified, but they will only come into effect once the Central Government officially enforces the Occupational Safety, Health and Working Conditions Code, 2020.

What happens to older rules?

Once enforced, older rules such as Gujarat Factories Rules, BOCW Rules, and others will be automatically repealed and replaced by these new rules.

Do existing registered factories need to register again?

Yes. Existing establishments must update their registration data within 180 days of the Code becoming enforceable. However, no additional fee is applicable if already registered under previous labour laws.

Where to register?

On the official Gujarat Labour Portal. Registration must be done electronically using Form 1.

What are the requirements for maintaining registers under the new rules?

Employers are required to maintain registers in Form-11 and Form-12, including details of wages, attendance, safety training, and health surveillance. These can be maintained digitally. Himaya Prevention can help with digitized formats and audit readiness.

Is safety training mandatory for all workers?

Yes, every worker must be trained on health and safety before being assigned duties and periodically thereafter. Training must be documented and aligned to job-specific risks.

Do women workers have special provisions?

Yes. The rules ensure that women workers are not assigned hazardous duties during night shifts unless adequate safety measures are in place. Himaya Prevention can help assess risk and implement controls for women workforce management.

Is there a provision for welfare officers?

Yes, factories with 500 or more workers must appoint a qualified welfare officer. Himaya Prevention can assist with staffing or documentation for compliance with this requirement.

How should employers handle occupational diseases?

Employers must notify occupational diseases as listed in the schedule using prescribed forms. Medical records must be maintained. Himaya can assist in preparing SOPs and documentation for timely reporting and treatment tracking.

🛡️ Safety Officers & Committees

The new rules make it mandatory for establishments with certain workforce sizes or hazard levels to appoint qualified safety officers. Key points:

  • Factories with more than 250 workers or hazardous operations must have safety officers.
  • Construction sites with 250+ workers must also appoint safety officers.
  • Safety Committees are mandatory and must include equal representation of workers and management, with adequate representation of women.

👩‍⚕️ Annual Health Checkups

Employers must conduct free medical checkups every year for employees aged 45 and above. This must be done within 120 days from the start of each calendar year by a qualified medical practitioner, and documented in Form 5.

📣 Accident & Disease Reporting

All workplace accidents causing serious injuries or death must be reported within 12 hours to the Inspector-cum-Facilitator. Similarly, any occurrence of notifiable occupational disease must be reported using the designated forms under the new rules.

🧾 Appointment Letters and Working Conditions

As per Section 6(1)(f), no employee shall be engaged without being issued a proper appointment letter outlining designation, wages, EPF/ESIC status, duties, and career pathway. Himaya Prevention can help design compliant templates and maintain issuance logs.

👷 Training and Safety Promotion

Himaya Prevention conducts annual and role-specific trainings on OSH Code provisions, emergency preparedness, use of PPE, safe working methods, and worker rights awareness, including customized training calendars and safety week support.

📈 Benefits of the OSH Code for Employers & Workers

  • Unified compliance framework for ease of doing business
  • Digital application and licensing system reduces delays
  • Transparent inspection system reduces harassment
  • Ensures worker welfare, safety, and legal protection

📞 Need Support?

For assistance with compliance, registration, training, or understanding the Gujarat OSHWC Rules, 2025, you can reach out to Himaya Prevention.

📧 Email: info@himpre.com
🌐 Website: www.himpre.com

🔗 Tags

#OSHCode2020 #GujaratOSH #OccupationalSafety #OSHWC2025 #LabourCompliance #SafetyOfficer #FactoriesAct #ConstructionSafety #GujaratLabourLaw #WorkplaceHealth #HimayaPrevention

Gujarat OSH and Working Conditions Rules, 2025